From the Excel sheet to a real application
The sheet holding up half the company becomes an application with access rights, history and the calculations in one place. No duplicate versions, no crashing files.
The problem
There is a file holding up half the company, and everyone knows it. It crashes past a certain size, exists in three versions on Drive, and only the person who built it understands the formulas, and sooner or later they will go on holiday. Every report is an afternoon of copy and paste.
Worth considering if today
- The file exists in several versions and nobody knows which is the good one
- Only one person understands the formulas
- Past a certain size the file slows down or crashes
- The periodic report is an afternoon of copy and paste
What is included
One number, one place
A database instead of the file: everyone works on the same numbers, at the same time, with no versions.
Your formulas, centralised
The calculations that today live in cells become rules written once and equal for everyone.
Forms instead of cells
Whoever enters data fills a form that validates it, instead of typing into a free cell. Errors drop at the source.
Access and history
Everyone sees and touches their own part, and every change leaves a trace: who, what, when.
One-click reports
What today is an afternoon of copy and paste becomes a button, or runs by itself on a schedule.
What changes
The file stops being a risk with a first name: the data has a home, errors drop at the source and the reports make themselves.
The nearest proof
This one does not have a public demo of its own yet, and I would rather say so. Below are the projects that demonstrate the parts it is made of: if a back office handles a diary, stock and products, the same back office can handle another diary and another stock. Look at those and judge from them.
- AutomationsOpen demo ↗Local market mapA demonstration automation: give it a category and an area, and the public listings become an ordered sheet. How many competitors per area, how they stand on reviews, who has a website and who does not.
- AutomationsOpen demo ↗Automatic payment remindersA demonstration automation for a small business: every morning it reads the invoice sheet, picks out what is overdue or falls due within three days, and sends the reminder already written. Anyone who has paid hears nothing.
Phases and timing
- Anatomy of the sheet1 week
We take the file apart with the people who use it: what it calculates, who touches it, where it hurts. The unwritten rules are the precious part.
- Build2-4 weeks
The application takes shape with your real data, and the sheet stays in parallel until you trust it.
- Connections1 week
Management software, accounting or e-commerce, so the data comes in on its own instead of by hand.
In total3 to 6 weeks, depending on the sheet's complexity and the connections.
Practical details
What is not included, what it connects to and the frequent questions: the part worth reading before asking for a quote, opened with one tap.
What is not included
- Excel does not disappear: it stays for personal analysis, and export to a sheet is always possible
- Processes that never went through the sheet: we automate what the file actually does
What it connects to
- Your management software or ERP
- Fatture in Cloud
- WooCommerce or Shopify
- Google Workspace and Microsoft 365
- Email, Slack or Teams for notifications
- The bank, where needed
Frequent questions
Do we lose Excel's flexibility?
Some of it, and that is the point: the freedom to type anywhere is also the freedom to make mistakes anywhere. Where room to manoeuvre is needed, the export is always there.
How long until the team adjusts?
Less than you would think, because the application is born from the logic of their own sheet, not from a system imposed from above.
What if the sheet changes often?
Then the first week serves to tell what is stable from what is not. The stable part gets hardened, the living part stays configurable.
Is it worth it for a small sheet?
No, and I will say so immediately: a file one person updates in ten minutes a day is perfectly fine as it is. It is worth it when the file has become a shared bottleneck.
Related solutions
- WebsitesHas a demo
A multilingual site that gets found outside Italy too
Two or three real languages, each with its own address, written to be read rather than run through a translator.
- VisibilityHas a demo
Visibility audit on Google and on AI answers
What happens when someone searches for what you do, and what ChatGPT and Google's generated answers say when asked about you.
- VisibilityHas a demo
A map of the local market
Who does the same thing within your radius, what they promise, what they charge and where they have left a gap.
Want this one, with your name on it?
A twenty-minute call and I'll tell you whether it makes sense for you, what I'd build and what it costs. You know the price before we start.