Management system for schools and training centres
Enrolments, attendance, grades and fee tracking in one place. The office stops juggling Excel and WhatsApp, and parents see what they need without calling.
The problem
Enrolments arrive by phone and email, each handled differently. Attendance is marked on a sheet and the substitute teacher is found by a chain of WhatsApp messages. Fees expire with no warning and the office spends Monday morning calling about payments. Circulars go out by email with no read receipt, so the school does not know who saw them.
Worth considering if today
- Enrolments arrive by phone and email, each handled differently
- Attendance is marked on a sheet and substitutes are found by WhatsApp chain
- Fees expire with no warning and the office calls about payments
- Circulars go out by email with no read receipt
What is included
Online enrolment
The parent fills in the form, uploads the documents and pays the first instalment, without calling the office.
Attendance register
Digital, per class and per day, with a substitute teacher list that fills the gap in one tap.
Fee tracking
Due dates, reminders and payment status visible at a glance. Overdue fees chase themselves.
Parent portal
Grades, attendance, circulars and fee status, all in one place. The office phone quiets down.
Circular distribution
Circulars go out with read confirmation, and the school sees who read them and who did not.
What changes
Fees arrive on time because the reminder reaches the parent before the due date. Circulars have read confirmation. And the office spends Monday morning on work that matters instead of chasing payments by phone.
The nearest proof
This one does not have a public demo of its own yet, and I would rather say so. Below are the projects that demonstrate the parts it is made of: if a back office handles a diary, stock and products, the same back office can handle another diary and another stock. Look at those and judge from them.
Phases and timing
- Courses and rules1-2 weeks
The course catalogue, fee structure, attendance rules and the parent portal fields.
- Build5-7 weeks
Enrolment, attendance, grades and fee tracking.
- Portal and notifications2-3 weeks
The parent portal, circular distribution and the fee reminders.
In total6 to 9 weeks, depending on how many courses and whether the payment system needs setting up.
Practical details
What is not included, what it connects to and the frequent questions: the part worth reading before asking for a quote, opened with one tap.
What is not included
- The learning management system for online courses, which is separate software
- The actual teaching, which is your work
What it connects to
- Stripe or PayPal for payments
- WhatsApp for urgent notifications
- Email for circulars
- Google Calendar for school events
- Your accounting software
Frequent questions
Can parents see only their own child's data?
Yes. Each parent sees their child's grades, attendance and fees. No parent sees another's.
What about teachers who do not want to use an app?
The attendance can be entered by the office from the same system. The teacher does not have to change their habits.
Does it handle different fee schedules per course?
Yes. Each course or programme has its own fee structure and its own payment timeline.
Related solutions
Want this one, with your name on it?
A twenty-minute call and I'll tell you whether it makes sense for you, what I'd build and what it costs. You know the price before we start.