Management system for driving schools
Theory classes, practical lessons and exam bookings in one place. The student enrolls, pays and books without the office phone ringing.
The problem
Enrolments come in by phone and get written in a notebook. The lesson schedule lives in a weekly grid on the wall, and when an instructor calls in sick the afternoon collapses. Students call to ask how many hours they have left, the exam dates are announced by email and someone has to phone every student to offer the slot.
Worth considering if today
- Enrolments come in by phone and get written in a notebook
- Students call to ask how many hours they have left
- Exam dates are announced by email and someone phones every student
- When an instructor calls in sick the afternoon collapses
What is included
Online enrolment
The student picks the course, fills in the details and pays the first instalment, without calling the office.
Lesson tracking
Every practical hour is logged per student, per instructor. The remaining hours are always visible.
Theory class calendar
Sessions with date, room and instructor, bookable from the student portal.
Exam slot management
Exam dates come in, get assigned to eligible students, and the notification goes out automatically.
Instructor schedule
Each instructor sees their week, with swaps and absences handled in the system instead of by phone.
What changes
Students enrol and pay from their phone. Lesson hours are always known, exam slots reach the right students automatically, and the office phone stops ringing for things the portal already answers.
The nearest proof
This one does not have a public demo of its own yet, and I would rather say so. Below are the projects that demonstrate the parts it is made of: if a back office handles a diary, stock and products, the same back office can handle another diary and another stock. Look at those and judge from them.
Phases and timing
- Courses and rules1-2 weeks
The course catalogue, pricing, lesson structure and exam requirements.
- Build5-7 weeks
Enrolment, lesson tracking and the instructor schedule.
- Student portal and notifications2 weeks
The student view, exam notifications and the payment reminders.
In total6 to 9 weeks, depending on how many course categories and whether the payment system needs setting up.
Practical details
What is not included, what it connects to and the frequent questions: the part worth reading before asking for a quote, opened with one tap.
What is not included
- The Patente Camilleri integration for theory exam bookings, which stays separate
- The actual driving lessons, which are your work
What it connects to
- Stripe or PayPal for payments
- Google Calendar for instructor schedules
- WhatsApp for student notifications
- Your accounting software
- Email for exam announcements
Frequent questions
Can students book their own practical lessons?
Yes, from the available slots on their instructor's calendar. The office stops being the switchboard for scheduling.
What about the installments?
The system tracks what has been paid and what is due, and sends reminders before the date. No more chasing by phone.
Does it handle different licence categories?
Yes. Each category has its own curriculum, hour count and pricing.
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Want this one, with your name on it?
A twenty-minute call and I'll tell you whether it makes sense for you, what I'd build and what it costs. You know the price before we start.