Multiportal publishing and mandate tracking for property
A property entered once and published everywhere, with leads arriving in the CRM and mandates that warn before they expire.
The problem
You list a property on four portals and each one takes fifteen minutes with its own format and photo order. The mandate expires and you find out when a client calls about it. Viewings happen but nobody writes down who came or what they said, and the commission is calculated by hand at closing.
Worth considering if today
- Listing a property on four portals takes forty-five minutes
- Mandates expire with no warning
- Viewings go untracked and nobody remembers what the client said
- Commissions are calculated by hand at closing
What is included
One entry, all portals
The property is entered once with photos, floor plan and description, and published to every connected portal in the right format for each.
Lead tracking
Every enquiry arrives in the CRM with its source, so you know which portal actually brings clients.
Mandate alerts
Thirty days before expiry the system warns you, with the days left and the property details in front of you.
Commission calculator
The fee is set when the mandate is signed and the commission calculates itself at closing, with no spreadsheet.
Viewing log
Who visited, when, what they said, and what the next step is. The history stays with the property, not in someone's head.
What changes
A property goes live on every portal in five minutes instead of forty-five. Leads arrive already tagged by source, and you never lose a mandate to an expiry you forgot.
The nearest proof
This one does not have a public demo of its own yet, and I would rather say so. Below are the projects that demonstrate the parts it is made of: if a back office handles a diary, stock and products, the same back office can handle another diary and another stock. Look at those and judge from them.
Phases and timing
- Portal setup and mandate structure1-2 weeks
We connect the portals you actually use and define the mandate fields and commission rules.
- Build4-5 weeks
Multiportal publishing, lead tracking and the mandate calendar.
- CRM and commission2-3 weeks
The lead pipeline and the commission calculator, tested on real listings.
In total5 to 8 weeks, depending on how many portals and whether the CRM already exists.
Practical details
What is not included, what it connects to and the frequent questions: the part worth reading before asking for a quote, opened with one tap.
What is not included
- Professional photography and virtual tours
- Conveyancing and legal work at closing
What it connects to
- Immobiliare.it, Idealista and Casa.it
- Your own website
- Google Business Profile
- Google Calendar for viewings
- WhatsApp for client communication
- Your accounting software
Frequent questions
Does it replace the portals?
No, it publishes to them. You still pay the portal subscriptions, but you stop re-entering the same property four times.
Can I set different photos per portal?
Yes. The base entry is one, but each portal can reorder or hide specific photos.
What if a portal changes its format?
The connector updates, not your way of working. That is the part that saves you the forty-five minutes.
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Want this one, with your name on it?
A twenty-minute call and I'll tell you whether it makes sense for you, what I'd build and what it costs. You know the price before we start.